When the printer has a Network Controller and is connected over the network, it is possible to run the Image Overwrite function using a web browser. This is performed using CentreWare Internet Services (CWIS).

NOTE:  All existing jobs, regardless of their state, will be deleted and all job submission will be prohibited for the duration of the overwrite. The power button will be ignored during image overwrite.

1. From a computer, open an Internet browser window.
2. Enter the IP Address of the printer in the Address field, and then press [Enter] on the keyboard. The CentreWare Internet Services window will be displayed.
3. Click on the [Properties] tab.
4. Enter the user name and password in the fields provided, and then click on the [Login] button.
   
   NOTE: The default username is "admin" (case sensitive), and the default password is "1111".
   
    
5. Click on [Security] to expand the list of options.
6. Click on [Image Overwrite Security].
7. Click on the [Scheduled] tab.
8. To print a Configuration Report after the printer overwrites data, under Confirmation Report Schedule Overwrites, select [On]. To print a report only if an error occurs, select [Errors only].
9. Select [Enabled].
10. Select one of the options from the Frequency menu:
    • [Daily]
    • [Weekly] - A calendar week will be shown and a day must be selected for the overwrite to run.
    • [Monthly] - A 28-day calendar will be shown and a day must be selected for the overwrite to run.
11. If [Weekly] or [Monthly] is selected, click on a day from the calendar that will be displayed, and then specify the time for the overwrite by entering values in the Hour and Minute fields, and then select either [AM] or [PM].
12. Click on the [Standard] or [Full] radio button to enable the overwrite.
    • [Standard] takes approximately 20 minutes and will delete all image data from hard disk(s) except:
      • Jobs and folders stored in the Reprint Saved Jobs feature
      • Jobs stored in the Scan to Mailbox feature (if installed)
      • Fax Dial Directories (If fax card is installed)
      • Fax Mailbox contents (If fax card is installed)
    • [Full] takes approximately 60 minutes and will delete all image data from hard disk(s), including:
      • Jobs and folders stored in the Reprint Saved Jobs feature
      • Jobs stored in the Scan to Mailbox feature (if installed)
      • Fax Dial Directories (If fax card is installed)
      • Fax Mailbox contents (If fax card is installed)
13. Click on the [Apply] button. A window stating, "Properties have been successfully modified" will be displayed.
14. Click on the [OK] button. The printer will be taken offline on the specified day, at the specified time, to perform the overwrite.
15. Click on the [Logout] link and logout of CWIS.
16. When finished, close the browser window.

The printer is constructed with four printhead lenses. Clean all lenses as described in the following procedure.

CAUTION: Do not perform this procedure when the printer is copying or printing.

1. Open the Front Cover of the printer.
   
   
    
2. Turn the orange lever to the left.
   
   
    
3. Pull the Drum Cartridge Cover down until it clicks into the open position.
   
   
    
4. Each of the four printheads has its own cleaning tool. Slowly pull the printhead lens cleaner out until the three dots are visible.
   
   
   
   NOTE: The printhead lens cleaner does not detach from the printer.
   
   
    
5. Slowly push the printhead lens cleaner back into the printhead until it stops.
6. Repeat steps 4 and 5 for each printhead.
7. Close the Drum Cartridge Cover.
   
   
    
8. Turn the orange lever to the right to return it to the locked position.
   
   
    
9. Close the Front Cover.

1. Load the original on the Document Glass or in the Document Feeder.
2. Press the [Services Home] button on the Control Panel, and then select [E-mail] on the Touch Screen.
3. To enter an e-mail address:
   1. Select [New Recipient].
   2. Use the Down arrow button to select [To:] or [Cc:] or [Bcc:] from the menu.
   3. Select the Enter e-mail address and select Add field, and then use the keyboard on the Touch Screen to enter the e-mail address.
   4. Select [Add].
   5. Enter any other additional e-mail addresses. When finished, select [Close].
4. To enter an e-mail address from the network address book:
   1. Select [Address Book].
   2. Use the keyboard to enter part of the name, and then select [Search]. A list of names will be displayed.
   3. Select the required name from the list, and then select [Add].
5. 5. To add a subject line:
   1. Select [Subject].
   2. Use the keyboard to enter the required text, and then select [Save].
      
      NOTE: To modify the default subject that appears, select [Clear Text] to clear the field, or use the Left and Right arrow buttons to edit the text.
       
6. Adjust the scan settings as required, such as Output Color, 2-Sided Scanning, Original Type, or Scan Presets. 
7. When finished, press the [Start] button. The printer will scan the pages and transmit the document when all pages have been scanned.

Image Overwrite Security protects against unauthorized retrieval of confidential data from the machine by removing image data that is left when jobs are processed. On Demand Image Overwrite provides a convenient method for system administrators to erase image data from the machine using a three-pass algorithm specified in the United States Department of Defense Directive to overwrite areas of the machine's image disk. Administrators can perform the overwrite directly at the machine Control Panel.

There are two options for On Demand Image Overwrite: Standard and Full Overwrite. Standard ODIO will overwrite all jobs stored in image data as well as fax card image data, fax phone book fax mailbox, Poll store (mailbox 0) and Dial Directory information, or folders created with the Save Job for Reprint feature, if these features are installed on the machine. Standard overwrite takes about 15 minutes. Full overwrite takes approximately 60 minutes to complete, but could likely take longer depending on usage of the hard drive.

NOTE: Full ODIO will overwrite and delete all fax image data, including mailboxes, Poll store and dial directories on the fax card. Full ODIO will also overwrite any images that have been stored in folders created with the Save Job for Reprint feature. When On Demand Image Overwrite is initiated, the machine is taken offline until the overwrite is completed. Any existing jobs in the queue are terminated, including print, fax and LAN fax jobs.

NOTE: Overwrites can also be performed on a per-job basis, immediately after each job has been processed, using Immediate Image Overwrite. See the Related Items below for additional information.

CAUTION: The machine should not be in Diagnostics mode when the overwrite is started. (The Touch Screen indicates a status of "Diagnostics Mode". This mode is used by Customer Service Representatives when servicing the machine.)

Do not power off the machine while an overwrite is in progress.

To perform an On Demand Image Overwrite from the Control Panel:

1. If the Image Overwrite feature has not already been enabled on the machine, insert the Feature Enablement Key:
   1. Press the [Log In / Out] button on the Control Panel.
   2. Enter the password using the numeric keypad, and then select [Enter] on the Touch Screen.
      
      NOTE: The default password is "1111". It is recommended that the System Administrator change this password. For additional information, press the [Help] button on the Control Panel.
       
   3. Press the [Machine Status] button on the Control Panel.
   4. Select the [Tools] tab on the Touch Screen.
   5. Select [Security Setting].
   6. Select [Image Overwrite Security].
   7. Select [On Demand Overwrite].
   8. Select the [Standard / Full Overwrite] button to switch between the two options, and select the required option.
   9. Select [Overwrite Now].
   10. If Full overwrite was selected, select [OK] to confirm the choice and continue. The Overwrite Confirmation screen will be displayed. The machine will be taken offline and will be unable to receive any incoming jobs. The Image Overwrite will proceed to overwrite all image data on the hard disk. 
       
       NOTE: If Embedded Fax is installed, all Embedded Fax compact flash data will also be overwritten.
       
       To cancel the overwrite procedure, select [Cancel]. Enter the Administrator password, and then select [Enter]. The overwrite procedure may have already started at this stage but will return to normal operation. Select [Back].
   11. When the overwrite is complete, the On Demand Image Overwrite completion screen will be displayed.
   12. Select [Close]. The Disk Overwrite Confirmation Report will print. This details the status and time of the overwrite. The Network Controller will then reboot and network functionality will be unavailable for several minutes.
       
       When the machine has rebooted, verify that the overwrite operation has completed by viewing the Confirmation Report (under Confirmation Details). The Job Information: Status ESS Disk parameter should read "SUCCESS".